CONSTITUTION OF THE DELAWARE OHIO HOMEBREWERS (As of April,2019)
Section 1. Name
The name of this organization shall be the DELAWARE OHIO HOMEBREWERS (DOH!).
Section 2. Purpose
The purpose of the DELAWARE OHIO HOMEBREWERS shall be to encourage all members:
To mature as brewers and beer enthusiasts;
To promote the dissemination of knowledge in the art of brewing;
To encourage and reward individuals dedicated to the brewing arts;
To educate the beer connoisseur in identifying the components of beers;
To foster the responsible use of the products of our craft; and
To celebrate the fruits of our labors.
Section 3. Membership
The membership of this Club shall be open to any person who enjoys brewing fine beers, ciders, wines and meads, and is interested in advancing their brewing knowledge and skills. Membership is also open to any person with an interest in learning how to brew any of these beverages.
Section 4. Headquarters
The headquarters of this club shall be nomadic utilizing local breweries and other establishments for meetings and events. It will remain so until a suitable headquarters can be found and/or if the membership, by resolution, decides to locate elsewhere.
Section 1. Supreme Law
All legislative and executive powers shall be given to and controlled by the Board of Directors. The Board of Directors shall consist of all the elected officers of this Club.
Section 2. Elected Officers
The elected officers of this Club shall be: President, Vice-President, Treasurer, Webmaster, an elected office may be occupied by more than one person subject to Board approval.
Section 3. Term of Office
All offices shall be held for a period of one year, commencing at the January meeting following elections, and terminating at the February meeting, one year later.
Section 4. Removal from Office
Any officer missing three Board of Directors meetings and/or six membership meetings during his/her term of office, without reasonable excuse, shall be removed from office and replaced as soon as possible. A reasonable excuse shall be determined by the Board of Directors.
Any officer, as determined by a majority of the Board of Directors, found not performing his/her duties, may be removed from office, subject to the approval by a majority vote of the membership at the next membership meeting following a report from the Board of Directors to the membership.
Section 5. Vacancy of Office
Any interim vacancy on the Board of Directors shall be filled by appointment by the Board of Directors, subject to the approval by a majority vote of the membership at the next membership meeting following the vacancy.
In the event the membership votes down the appointment by the Board of Directors, there will be open nominations for the vacant office and an election held at said membership meeting to fill the vacancy.
Section 6. Returning of Delaware Ohio Homebrewers Property
All elected officers and any members, upon completion of their term in office or assignment, shall return to the Delaware Ohio Homebrewers any and all papers, documents, and property deemed to be important to the operation and history of, and belonging to, said Club. Failure to comply may result in expulsion from the Club and civil action if deemed necessary.
Duties of Elected Officers
Section 1. President
The duties of the President shall be as follows:
a. To uphold the Constitution and By-Laws of the Society
b. To interpret the Constitution and By-Laws of this Society when necessary.
c. To set the theme and agenda for the meetings.
d. To call meetings to order and conduct them in an orderly manner.
e. To call for special meetings when necessary.
f. To form committees when necessary.
g. Shall be an ex officio member of all committees.
h. Shall have no vote on motions made at membership meetings and/or Board of Directors meetings, except to break a tie.
Section 2. Vice-President
The duties of the Vice-President shall be as follows:
a. To assist the President with his duties.
b. To coordinate and organize Club competition efforts as the head of the Competition Committee.
c. To present certificates of achievement.
d. If the President is absent from a meeting, the Vice-President shall assume the President’s power for that meeting.
Section 3. Treasurer
The duties of the Treasurer shall be as follows:
a. To administer the Society’s finances.
b. To collect and document monies owed to the Society.
c. To manage the club’s Check book and arrange to have the President, Vice President and him/herself (Treasurer) to have check signing authority.
d. To reimburse expenses incurred by members on behalf of the Society.
e. To submit a report to the Board of Directors on a quarterly basis, or when requested by the President.
f. To maintain the inventory and disperse of club gear, e.g. t-shirts, hats, glasses and more.
Section 4. Webmaster
The duties of the Webmaster shall be to research, design and maintain the club’s online presence. The site shall contain news and scheduling information, archives of recipes, photos, newsletters and other items deemed pertinent.
Section 5. Member(s) At Large
The unelected and optional position of Member at Large is designated for member(s) approved by the Board of Directors who wish to actively participate and comment on the governance of the club. They shall have no official authority or duties except those prescribed to them by the Board of Directors.
A voting quorum at a membership meeting shall be no less than ten percent (10%) of the paid membership as reported by the Membership Director at the last Board of Directors meeting previous to the membership meeting where a vote(s) is (are) to be taken.
A quorum at a Board of Directors meeting shall consist of one half of the Board of Directors plus one.
Election of Officers
Section 1. Eligibility
Any person who has been a paid member for at least six (6) months and is in good standing with this Society may run for an elected office.
Section 2. Nominations
Nominations will open at the December membership meeting and will close at the January membership meeting before balloting commences. The method of collecting nominees’ names shall be done at the discretion of the President or whoever is chairman at those meetings.
Section 3. Balloting
A secret ballot election shall be held at the January membership meeting. Only paid members with a membership card may vote. The President shall determine how the secret balloting will take place.
Section 4. Tally
The President shall tally the ballots.
The new officer(s) for each office shall be that person(s) with a plurality of the votes for that office.
Installation of Officers
Section 1. New Officers
At the January membership meeting, officers-elect will begin a one month internship. Installation of the new officers shall occur at the February Meeting.
Section 2. Officers Filling Vacancies
Any officer filling a vacancy shall be installed at the meeting at which the membership voted its approval.
Section 1. Membership Meetings
Membership meetings shall be held on the third Thursday of each month at 7:00 p.m. at a location decided by the board of directors. All members are encouraged to attend these meetings.
Section 2. Board of Directors
Board of Directors meetings shall be at a time and place called by the President.
All officers are required to attend and submit a report pertinent to their office. Also, any member may attend these meetings.
Section 1. Resolutions
From time to time it may be necessary to modify this Constitution and By-Laws. The procedure shall be as follows:
a. Any individual, or committee, or the Board of Directors may write a resolution to modify this Constitution and By-Laws. It shall include the reason for the change, the article, the section, the paragraph, etc., where the change will occur, and what the change will be.
b. If an individual member has drafted a resolution, he/she may present it to the Board of Directors for presentation to the membership or bring it to a membership meeting for presentation to the membership. The purpose of presenting it to the membership is to inform them about it.
c. After presentation the membership shall vote on whether or not to accept the resolution for consideration.
d. At the next membership meeting, the resolution will be voted on by the paid membership. A 2/3 majority is required for the resolution to be adopted.
BY-LAWS OF THE DELAWARE OHIO HOMBREWERS
Section 1. Membership
Membership begins in February of each calendar year. A member may join mid-year but any dues paid during that year carry their membership through February of the subsequent calendar year. Membership dues are not prorated. Please see Section 3 for dues related specifically to First Time Members.
Section 2. Dues
Dues shall be determined by the Board of Directors and approved by the membership. Members shall receive a membership card and may enjoy any other benefits that come along with membership in this Club.
Section 3. First-time Members
First time members will be charged the same rate for their first year’s membership as all other current members regardless of when they join the club during the calendar year. New Members are given a period of two meetings to decide if they would like to become a full active member of the club prior to paying dues.
Section 4. Returning Members
After one year membership, dues will be required to continue as a member. All renewals dues will be due at the February meeting.
Returning members who do not renew shall be placed on an inactive list. If a returning member has not renewed for a period of five years, his/her name shall be dropped from the list.
Section 5. Membership Agreement
The Board of Directors shall codify a membership agreement that is required for all members. The agreement shall outline acceptable behavior and risks assumed by members.
Section 6. Membership Cards
The club shall provide to each member a card designating them as a member of the Delaware Ohio Homebrewers. Each card shall be minimally provided with name and a method to determine the member’s expiration date and current status. The card shall be required for all discounts and voting privileges except where waived by the Board of Directors or vendor.
Section 1. Number
There will be at least three (3) Club-sponsored competitions per year. These competitions may at the discretion of the Board of Directors, be open to other clubs and may be sanctioned by the BJCP/AHA. Sanctioning of these three competitions shall not be a requirement for holding them.
Section 2. Other Competitions
The Board of Directors reserves the right to involve this Club in organizing competitions other than the three mentioned above, an example of which would be a home brew competition at a county fair. If the Board of Directors chooses to organize such a competition, every effort shall be made to have it sanctioned by the BJCP/AHA.
Section 3. Rules and Awards
The rules and awards for competitions shall be determined on a per competition basis and will be published in the competition announcement prior to the competition.
Section 1. Effective Date
This Constitution and By-Laws shall be considered in effect when approved by at least two thirds of the membership present at the membership meeting where this document is put to a vote.